Guide to Using Microsoft’s Free “Scan Document to PDF” PC App

Regarding Free PDF Scanning Apps for Windows 11

According to Claude:   Windows 11 includes a built-in “Windows Scan” app (free in the Microsoft Store) that lets you scan documents directly to PDF — simple and reliable for everyday use. “Adobe Scan” offers a free mobile companion but also works via browser. For more features, “NAPS2” (Not Another PDF Scanner 2) is a popular open-source option with batch scanning, OCR, and direct PDF export. “IrfanView” with its scan plugin is another lightweight choice. For advanced control, “VueScan” offers a free version with core functionality. Most modern all-in-one printers also bundle free scanning software compatible with Windows 11.

Why I Chose “Scan Document to PDF”

My HP scanner software seemed pretty snoopy, not localized to my own PC. Not that I have anything dire to hide, but I’d rather not have my private affairs shooting off to a server who knows where. So I tried the built-in Windows “Scan” function for scanning documents on my trusty ink-jet printer/copier/scanner. It would run pages through the feeder, but then freeze up.

I’ve had mixed experiences with free software, often it gratuitously installs crap-ware on your PC. But surely not Microsoft… so I downloaded the free “Windows Fax and Scan” app mentioned by Claude. It did work, but was a bit clunky and limited. You have to first save a file in some graphic image format like PNG or JPEG, then go to Print, and choose “Microsoft Print to PDF”.

But then, I installed another free Microsoft app, “Scan Document to PDF”.  That seems like a sweet spot here. It seamlessly scans to PDF, but has a good deal of extra functions that are intuitively accessible. It can save files as images like jpg if that is what you want. You can activate OCR to make a scanned document searchable. You can scan individual pages, and decide which ones to bundle into a pdf file. You can brighten or rotate pages, etc.

Go to https://apps.microsoft.com/detail/9nwn2l7ncwlx?hl=en-US&gl=US (or go to the Microsoft Store and then to the app) to download and install. Finally, here are the user instructions I typed up as a reminder for my own use:

INSTRUCTIONS FOR “SCAN DOCUMENT TO PDF” ON WINDOWS 11 PC

( 1 ) Click Start icon, to left of Search bar at bottom of Windows screen. Click on Show All, for a list of all programs. Scroll down to Scan Document to PDF and click.

( 2 ) Check scan settings showing on left hand side. Can adjust them here, or by clicking Profiles button.    Paper Source: Glass for one sheet on scanner, or Feeder for auto feeding pages.    Resolution: Suggest 300 dpi.      Bit Depth: Color for a color scan, or usually Grayscale for a black & white final document (sometimes gives better resolution than the “Black & White” setting). 

( 3 ) Click Scan button (top left) to initiate scan. (Note: on the side of that button is a dropdown for options like setting up Batch Scans.)

( 4 ) Scanned pages will show on screen. To save them all as one PDF, click the Save PDF button. Default pdf file destination is /Downloads/ folder. (To save only selected pages into the final PDF, click on the dropdown on side of that button)

MORE OPTIONS

( 5 ) BEFORE SCANNING: (A) You can set up a different Profile of scan settings (scanner device, feeder, resolution, etc.) by clicking on Profiles button.  (B) Click on OCR button to make final pdf searchable (not just a static image).

( 6 ) AFTER SCANNING:  (A) Click Import to import pages from existing PDF, that you can then add to newly scanned pages.  (B) Click Image button and select a page to crop, brighten, rotate, make black&white, etc.

Old Fashioned Function Keys

Your Function Keys Are Cooler Than You Think
by someone who used to press F1 by mistake

Ever notice the F keys on your keyboard? F1 through F12. Sitting at the top like unused shelf space. If you’re at a computer now, take a glance. I used to think they did nothing, or at least nothing for me. Maybe experts used them. Experts who know what BIOS and DOS are.  But for me, just little space fillers with no purpose. I frequently pressed F1 by accident rather than escape. A help window would pop up, wasting half a second of my life until I closed it.

But the Fn keys (function keys) are sneaky useful. They can save you serious time. No clicking. No dragging. No fumbling with touchpad mis-clicks.

When using a web browser, F5 refreshes the web page. Windows has added the same functionality for folders too, updating recently edited files. Fast and easy. F11 changes your web browser view to full screen. Great for long reads or historical documents. F12 shows the guts of a webpage. That’s perfect if you web scrape or need to know what things are called behind the scenes. Ctrl + F4 closes a tab. Alt + F4 shuts the whole application instance down. That last one works for almost all applications.

Excel? F4 saves so much of your life. It toggles absolute cell, row, and column references. Have you ever watched someone try to click on the right spot with their touchpad and manually press the ‘$’ sign… twice? I can feel myself slowly creeping toward death as my life wastes away. Whereas pressing F4 lets you get on with your life. F12 in most Microsoft applications is ‘Save As’. No need to find the floppy disk image on that small laptop screen. PowerPoint has its own tricks—F5 begins the presentation. Shift + F5 starts it from the current slide. Not bad. And don’t forget F7! That’s the spellcheck hotkey. But now it’s been expanded to include grammar, clarity, concision, and inclusivity.

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Will the Huge Corporate Spending on AI Pay Off?

Last Tuesday I posted on the topic, “Tech Stocks Sag as Analysists Question How Much Money Firms Will Actually Make from AI”. Here I try to dig a little deeper into the question of whether there will be a reasonable return on the billions of dollars that tech firms are investing into this area.

Cloud providers like Microsoft, Amazon, and Google are building buying expensive GPU chips (mainly from Nvidia) and installing them in power-hungry data centers. This hardware is being cranked to train large language models on a world’s-worth of existing information. Will it pay off?

Obviously, we can dream up all sorts of applications for these large language models (LLMs), but the question is much potential downstream customers are willing to pay for these capabilities. I don’t have the capability for an expert appraisal, so I will just post some excerpts here.

Up until two months ago, it seemed there was little concern about the returns on this investment.  The only worry seemed to be not investing enough. This attitude was exemplified by Sundar Pichai of Alphabet (Google). During the Q2 earnings call, he was asked what the return on Gen AI investment capex would be. Instead of answering the question directly, he said:

I think the one way I think about it is when we go through a curve like this, the risk of under-investing is dramatically greater than the risk of over-investing for us here, even in scenarios where if it turns out that we are over investing. [my emphasis]

Part of the dynamic here is FOMO among the tech titans, as they compete for the internet search business:

The entire Gen AI capex boom started when Microsoft invested in OpenAI in late 2022 to directly challenge Google Search.

Naturally, Alphabet was forced to develop its own Gen AI LLM product to defend its core business – Search. Meta joined in the Gen AI capex race, together with Amazon, in fear of not being left out – which led to a massive Gen AI capex boom.

Nvidia has reportedly estimated that for every dollar spent on their GPU chips, “the big cloud service providers could generate $5 in GPU instant hosting over a span of four years. And API providers could generate seven bucks over that same timeframe.” Sounds like a great cornucopia for the big tech companies who are pouring tens of billions of dollars into this. What could possibly go wrong?

In late June, Goldman Sachs published a report titled, GEN AI: TOO MUCH SPEND,TOO LITTLE BENEFIT?.  This report included contributions from bulls and from bears. The leading Goldman skeptic is Jim Covello. He argues,

To earn an adequate return on the ~$1tn estimated cost of developing and running AI technology, it must be able to solve complex problems, which, he says, it isn’t built to do. He points out that truly life-changing inventions like the internet enabled low-cost solutions to disrupt high-cost solutions even in its infancy, unlike costly AI tech today. And he’s skeptical that AI’s costs will ever decline enough to make automating a large share of tasks affordable given the high starting point as well as the complexity of building critical inputs—like GPU chips—which may prevent competition. He’s also doubtful that AI will boost the valuation of companies that use the tech, as any efficiency gains would likely be competed away, and the path to actually boosting revenues is unclear.

MIT’s Daron Acemoglu is likewise skeptical:  He estimates that only a quarter of AI-exposed tasks will be cost-effective to automate within the next 10 years, implying that AI will impact less than 5% of all tasks. And he doesn’t take much comfort from history that shows technologies improving and becoming less costly over time, arguing that AI model advances likely won’t occur nearly as quickly—or be nearly as impressive—as many believe. He also questions whether AI adoption will create new tasks and products, saying these impacts are “not a law of nature.” So, he forecasts AI will increase US productivity by only 0.5% and GDP growth by only 0.9% cumulatively over the next decade.

Goldman economist Joseph Briggs is more optimistic:  He estimates that gen AI will ultimately automate 25% of all work tasks and raise US productivity by 9% and GDP growth by 6.1% cumulatively over the next decade. While Briggs acknowledges that automating many AI-exposed tasks isn’t cost-effective today, he argues that the large potential for cost savings and likelihood that costs will decline over the long run—as is often, if not always, the case with new technologies—should eventually lead to more AI automation. And, unlike Acemoglu, Briggs incorporates both the potential for labor reallocation and new task creation into his productivity estimates, consistent with the strong and long historical record of technological innovation driving new opportunities.

The Goldman report also cautioned that the U.S. and European power grids may not be prepared for the major extra power needed to run the new data centers.

Perhaps the earliest major cautionary voice was that of Sequoia’s David Cahn. Sequoia is a major venture capital firm. In September, 2023 Cahn offered a simple calculation estimating that for each dollar spent on (Nvidia) GPUs, and another dollar (mainly electricity) would need be spent by the cloud vendor in running the data center. To make this economical, the cloud vendor would need to pull in a total of about $4.00 in revenue. If vendors are installing roughly $50 billion in GPUs this year, then they need to pull in some $200 billion in revenues. But the projected AI revenues from Microsoft, Amazon, Google, etc., etc. were less than half that amount, leaving (as of Sept 2023) a $125 billion dollar shortfall.

As he put it, “During historical technology cycles, overbuilding of infrastructure has often incinerated capital, while at the same time unleashing future innovation by bringing down the marginal cost of new product development. We expect this pattern will repeat itself in AI.” This can be good for some of the end users, but not so good for the big tech firms rushing to spend here.

In his June, 2024 update, Cahn notes that now Nvidia yearly sales look to be more like $150 billion, which in turn requires the cloud vendors to pull in some  $600 billion in added revenues to make this spending worthwhile. Thus, the $125 billion shortfall is now more like a $500 billion (half a trillion!) shortfall. He notes further that the rapid improvement in chip power means that the value of those expensive chips being installed in 2024 will be a lot lower in 2025.

And here is a random cynical comment on a Seeking Alpha article: It was the perfect combination of years of Hollywood science fiction setting the table with regard to artificial intelligence and investors looking for something to replace the bitcoin and metaverse hype. So when ChatGPT put out answers that sounded human, people let their imaginations run wild. The fact that it consumes an incredible amount of processing power, that there is no actual artificial intelligence there, it cannot distinguish between truth and misinformation, and also no ROI other than the initial insane burst of chip sales – well, here we are and R2-D2 and C3PO are not reporting to work as promised.

All this makes a case that the huge spends by Microsoft, Amazon, Google, and the like may not pay off as hoped. Their share prices have steadily levitated since January 2023 due to the AI hype, and indeed have been almost entirely responsible for the rise in the overall S&P 500 index, but their prices have all cratered in the past month. Whether or not these tech titans make money here, it seems likely that Nvidia (selling picks and shovels to the gold miners) will continue to mint money. Also, some of the final end users of Gen AI will surely find lucrative applications. I wish I knew how to pick the winners from the losers here.

For instance, the software service company ServiceNow is finding value in Gen AI. According to Morgan Stanley analyst Keith Weiss, “Gen AI momentum is real and continues to build. Management noted that net-new ACV for the Pro Plus edition (the SKU that incorporates ServiceNow’s Gen AI capabilities) doubled [quarter-over-quarter] with Pro Plus delivering 11 deals over $1M including two deals over $5M. Furthermore, Pro Plus realized a 30% price uplift and average deal sizes are up over 3x versus comparable deals during the Pro adoption cycle.”